Melfort adopts policy governing generative AI use

Nicole Goldsworthy / Local Journalism Initiative Reporter / SaskToday.ca Melfort city hall.

Nicole Goldsworthy
Local Journalism Initiative Reporter
SASKTODAY.ca

Melfort — The City of Melfort has formally adopted a Generative AI policy, positioning itself among municipalities taking proactive steps to guide the responsible use of emerging technologies in local government.

According to the policy, its purpose is to govern the use, inputs and outputs of generative artificial intelligence (AI) systems.

The document states the city “aims to ensure that AI applications in the workplace enhance productivity and innovation while mitigating risks related to privacy, security and ethical considerations.”

Lydia Steffen, director of corporate services told SaskToday, this is a forward-looking measure.

“The city adopted a Generative AI policy as part of a proactive effort to provide clarity and guidance to staff as new technologies become more accessible. Artificial intelligence tools are increasingly available in the workplace, and we felt it was important to establish clear expectations to ensure employees remain aware, responsible and accountable for any information provided to residents. The policy supports transparency.”

Steffen confirmed the policy was not introduced in response to any specific event.

“No specific incident prompted the development of the policy. This is a forward-looking measure. As AI tools continue to evolve and become more widely used across many sectors, the city chose to take a proactive approach to ensure appropriate safeguards and oversight are in place before issues arise. The goal is education and awareness, not reaction.

“All AI-generated content must be reviewed by a human for accuracy and appropriateness before use or publication.”

Steffen said accountability remains with city employees, regardless of the tools they use.

“At this time, the city’s focus is on ensuring staff accountability for the accuracy and quality of all communications and materials, regardless of the tools used to draft them. Employees remain responsible for reviewing, verifying and approving all content before it is shared publicly. The policy reinforces that AI is a support tool only and does not replace professional judgment or oversight.”

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